Scheduling Software :: PIP System (SUNY Orange)

Scheduling Software Print All

Initiative Title	Scheduling Software
Submitted in Previous Year(s)	2007
Critical Information, Notes, Justification, Rationale	Banner Scheduling and Event Management not sufficient for our colleges need.Scheduling software will allow for more effective section scheduling, better utilization of rooms, better coordination between Credit, Non-Credit, Central Scheduling, Physical Education, and Student Activities in room and event management, the ability to do \'What If\' scenarios for creative scheduling options, etc.
Consequences of this initiative not being funded	Current system is labor intensive and has poor coordination between the various areas involved.
Department Goals
Programs
Locations
Estimated Completion Date	10/31/2008
Will this initiative span multiple budget years?	No
Importance	Low
Funding Source	Request for Prioritization
Created	06/17/2013 5:02 pm
Updated	06/17/2013 5:02 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
COLLEGE I: To provide courses in the arts, sciences, health professions, humanities, business and technology at the level of Associate degree programs, certificates, training and developmental programs to meet student needs for further education, employment and personal growth. 5: To improve access through alternative scheduling credit and non-credit programs for students.
STRATEGIC II: Increase the effectiveness of planning and resource allocation for all College operations.
AMP II: Curriculum Change/Program Design a: Explore the need for evening, weekend and non-traditional scheduling options for the delivery of programs and curriculum to better meet the needs of diverse students and the workplace

Action Steps

Action Step	Responsible Party	Order
Purchase Software	Registrar	1
Implement System	Registrar	2

Expected Outcomes

Outcome	Order
Effective Course Scheduling	1
Effective Room Management	2
Effective Coordination between Credit, Non-Credit, Central Scheduling, and Physical Education	3

Assessment Methods

Method	Description	Other Method	Responsible Party

Resources

INITIAL YEAR COST:	$50,000.00
RECURRING COST:	$7,825.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
Annual Maintenance Cost	$7825.00 / 7825.00	Information Technology, CIO Office Movement Science Center for Student Involvement Records and Registration
Software Package Purchase	$50000.00	Information Technology, CIO Office Movement Science Facilities Center for Student Involvement Records and Registration
TOTAL:	$50,000.00 / $7,825.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office CAPE Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL CAPE Financial Aid Global Studies Governance Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Work Force Development CAPE	Initiative Title	Department
4	4 Notes View	1		1	Scheduling Software $50,000.00 / $7,825.00	Records and Registration

Prioritization Notes

Level 4

Level 4 (PBIE Committee)

A key component in any effective enrollment management plan is the ability to maximize the utilization of space. Using technology toward this end is essential. The software package proposed by Records and Registration is designed to maximize program and student enrollment by using creative scheduling, course forecasting, and data and trends for planning. The software would have far reaching benefits for the entire College and greatly improve planning , service, and coordination between areas; a benefit not offered by Banner. In addition, this software is expected to be more cost effective. It is anticipated that the software would be used by Records and Registration, CAPE, Central Scheduling, Athletics, and Student Activities. It can also be used to creatively schedule summers and shut down buildings not in use, for an energy savings. For those who plan events through Central Scheduling, real time room utilization is also available

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
No results found.