Smart Identification Card :: PIP System (SUNY Orange)

Smart Identification Card Print All

Initiative Title	Smart Identification Card
Submitted in Previous Year(s)	No
Critical Information, Notes, Justification, Rationale	Currently, employee and student identification cards contain no data - simply a picture for identification purposes. Employees and students are required to secure other cards for food service, door access and other purposes. Smart cards allow a student to provide identification, make purchases, allow secure door access, pay for classes, disburse monies to student accounts, and let administrators know which students are in which classroom, hall, or building, in real time.
Consequences of this initiative not being funded	Without funding, the employee/student identification card will continue to operate as only a picture ID. Most students do not take the time to secure a proper SUNY Orange id card since it provides them absolutely no benefit. The smart ID card can provide a more secure campus environment and assist with retention by providing a means to track classroom attendance and identify students-at-risk.
Department Goals
Programs
Locations	Main Campus, Newburgh Campus
Estimated Completion Date	08/27/2018
Will this initiative span multiple budget years?	No
Importance	High
Funding Source	Request for Prioritization
Created	01/19/2018 2:11 pm
Updated	03/29/2018 6:28 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
COLLEGE GOALS as of 2011 4. To promote student growth and development by providing comprehensive and innovative academic and support services.	The initiative will integrate employee and student services into one identification card that can be utilized for printing services, classroom attendance, food services, etc.
COLLEGE GOALS as of 2011 6. To build and maintain safe, accessible and sustainable facilities that support the learning environment.	The initiative will support a safer campus environment and easier access to food services and facilities.

Action Steps

Action Step	Responsible Party	Order
Engage Business Services, Student Services, Security and other offices on campus to determine requirements.	CIO	1
Investigate products that meet requirements.	CIO	2
Integrate new cards for dissemination.	CIO	3

Expected Outcomes

Outcome	Order
Easier and integrated way of providing identification and other services as determined by the College.	1

Assessment Methods

Method	Description	Other Method	Responsible Party
Observations	Information can be collected while observing “events” (including, sponsored activities, student {office staff} sessions, etc.) in the natural setting. Observation can provide information on student behaviors and attitudes.		CIO
Focus Groups	A series of structured discussions with students who are asked a series of open-ended questions designed to collect data about beliefs, attitudes, and experiences.		CIO

Resources

INITIAL YEAR COST:	$120,000.00
RECURRING COST:	$45,000.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
Software and equipment	$120000.00	Information Technology, CIO Office
TOTAL:	$120,000.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
Annual Cost	$45000.00 / 45000.00	Information Technology, CIO Office
TOTAL:	$0.00 / $45,000.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office SUNYOrange PLUS	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL Financial Aid Global Studies Governance High School Equivalency (HSE) Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Workforce Development Programming Workforce Student Support Youth Empowerment Program	Initiative Title	Department
	Notes View	2	1		Smart Identification Card $120,000.00 / $45,000.00	Information Technology, CIO Office

Prioritization Notes

Level 4

Level 4 (PBIE Committee)

The PBIE Committee did not rank this initiative because it did not strike us as feasible, at least as written. It would require a great deal of integration and development across current and proposed software and hardware systems, and a substantial investment of IT time, costs not considered in the proposal.

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
10/04/2018	Information Technology, CIO Office	On hold	0.00	Not a current priority