Staffing Needs :: PIP System (SUNY Orange)

Staffing Needs Print All

Initiative Title	Staffing Needs
Submitted in Previous Year(s)	2008-2009
Critical Information, Notes, Justification, Rationale	The Honors Program is now staffed by the program coordinator, with help from a ten hour a week employee. In the spring 2007 program evaluation conducted by Dr. Joan Digby, her main concern was staffing. She recommends two part-time people, with the idea that this must grow as the program expands. In speaking with Dr. Richards, his vision of the program is to grow ten-fold over the next five years, which means a total of approximately 350 students. #1: part-time secretarial support: to handle daily things such as answering phones, record keeping, filing, copying, answering basic questions, etc. #2: part-time adminstrative support: to work on program initiatives, to serve as a student liason, to work: with students in advising; recruiting with Admissions; on helping with transfer options, etc. Dr. Digby's suggestion is this be a graduate of the program who has also completed a four year degree. These positions would begin as part-time (20 hours per week), but would need to increase in hours as the program grows. This could also be handled by one full-time person, htough the cost would increase as benefits did.
Consequences of this initiative not being funded	At the present time, the growth suggested by the president is impossible to do without a supporting infrastructure. One faculty member with some re-assigned time and a very part-time clerk are not sufficient to the current needs. No-one is available to answer phones or field questions. These coordinator, with help as is possible, is currently doing recruiting, program development, advising, record keeping, attending all college events, etc., which most often involves late hours during the semester and working during the summer.
Department Goals
Programs
Locations
Estimated Completion Date	08/01/2009
Will this initiative span multiple budget years?	Yes
Importance	Low
Funding Source	Request for Prioritization
Created	06/17/2013 5:03 pm
Updated	06/17/2013 5:03 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
COLLEGE VII: To provide comprehensive academic, student development and auxiliary support services so that each student has the opportunity to perform at his/her highest level. 3: To assess the effectiveness of Academic Advising.

Action Steps

Action Step	Responsible Party	Order
Develop Job Descriptions	Elaine Torda	1
Hire Staff	Elaine Torda	2
Secure funding		3

Expected Outcomes

Outcome	Order
Improve ability to recruit and serve students and expand and serve program	1
Allow Coordinator time to concentrate on program development	2

Assessment Methods

Method	Description	Other Method	Responsible Party

Resources

INITIAL YEAR COST:	$20,800.00
RECURRING COST:	$30,000.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
2 computers and a printer	$4000.00	Information Technology, CIO Office
TOTAL:	$4,000.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
Space for shared office	$0.00 / 0.00 (1st year)
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
assistant	$15000.00 / 15000.00 (1st year)	Human Resources, AVP Office Admissions and Recruitment
half time secretary	$15000.00 / 15000.00	Human Resources, AVP Office
TOTAL:	$15,000.00 / $30,000.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
2 desks (installed) and chairs	$1800.00
Facility space	$0.00
Phones & lines	$0.00
TOTAL:	$1,800.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office CAPE Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL CAPE Financial Aid Global Studies Governance Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Work Force Development CAPE	Initiative Title	Department
		11	5	1	Staffing Needs $20,800.00 / $30,000.00	Honors Program

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
No results found.