Support Staff Needs :: PIP System (SUNY Orange)

Support Staff Needs Print All

Initiative Title	Support Staff Needs
Submitted in Previous Year(s)	2008-2009
Critical Information, Notes, Justification, Rationale	The Honors Program is now staffed by the program coordinator, with help from a ten hour a week seasonal employee. In the spring 2007 program evaluation conducted by Dr. Joan Digby, her main concern was staffing. She recommends two part-time people, with the idea that this must grow as the program expands. In speaking with Dr. Richards, his vision of the program is to grow ten-fold over the next five years, which means a total of approximately 350 students. #1: part-time secretarial support: to handle daily things such as answering phones, record keeping, filing, copying, answering basic questions, etc. #2: part-time adminstrative support: to work on program initiatives, to serve as a student liason, to work: with students in advising; recruiting with Admissions; on helping with transfer options, etc. Dr. Digby's suggestion is this be a graduate of the program who has also completed a four year degree. These positions would begin as part-time (20 hours per week), but would need to increase in hours as the program grows. This could also be handled by one full-time person, though the cost would increase as benefits did.
Consequences of this initiative not being funded	At the present time, the growth suggested by the president is impossible to do without a supporting infrastructure. One faculty member with 9 hours per year of re-assigned time and a ten hour per week clerk are not sufficient to the current needs. No-one is available to answer phones, field questions, help students with day-to-day concerns, etc. The coordinator, with help as is possible, is currently doing all recruiting, program development, advising of all students, maintaining facilities, record keeping, meeting day-to-day student and faculty needs, attending all college events, etc., which most often involves late hours during the semester and working during the summer.
Department Goals
Programs
Locations
Estimated Completion Date	08/30/2010
Will this initiative span multiple budget years?	Yes
Importance	Low
Funding Source	Request for Prioritization
Created	06/17/2013 5:03 pm
Updated	06/17/2013 5:03 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
COLLEGE VII: To provide comprehensive academic, student development and auxiliary support services so that each student has the opportunity to perform at his/her highest level. 3: To assess the effectiveness of Academic Advising.
COLLEGE VIII: To offer students the opportunity to learn with a diverse and highly qualified faculty and staff committed to excellence in teaching and service to students. 3: To maintain and develop full-time faculty and staff and recruit diverse candidates for vacant positions in order to serve the educational needs of students.

Action Steps

Action Step	Responsible Party	Order
Hire Staff	Elaine Torda	1
Secure funding	N/A	2
Establish work areas	Elaine Torda	3

Expected Outcomes

Outcome	Order
Improve ability to recruit and serve students and expand and serve program	1
Allow Coordinator time to concentrate on program development	2

Assessment Methods

Method	Description	Other Method	Responsible Party

Resources

INITIAL YEAR COST:	$46,800.00
RECURRING COST:	$40,000.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
2 computers and a printer	$5000.00	Information Technology, CIO Office
TOTAL:	$5,000.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
Space for shared office	$0.00 / 0.00 (1st year)
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
assistant	$20000.00 / 20000.00 (1st year)	Honors Program Human Resources, AVP Office Admissions and Recruitment
part- time secretary	$20000.00 / 20000.00 (1st year)	Honors Program Human Resources, AVP Office
TOTAL:	$40,000.00 / $40,000.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
2 desks (installed) and chairs	$1800.00
Facility space	$0.00
Phones & lines	$0.00
TOTAL:	$1,800.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office CAPE Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL CAPE Financial Aid Global Studies Governance Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Work Force Development CAPE	Initiative Title	Department
10	10 Notes View	6	7	1	Support Staff Needs $46,800.00 / $40,000.00	Honors Program

Prioritization Notes

Level 4

Level 4 (PBIE Committee)

The Honors Program is now staffed by the program coordinator, with help from a ten hour a week seasonal employee. Dr. Richards’ vision of the program is to grow ten-fold over the next five years to approximately 350 students. This growth would be impossible to do without a supporting infrastructure. The extension of the program would provide comprehensive academic, student development and auxiliary support services so that each student has the opportunity to perform at his/her highest level. The approval of the initiative will help in assessing the effectiveness of Academic Advising as well as offering students the opportunity to learn with a diverse and highly qualified faculty and staff committed to excellence in teaching and service to students. The approval will also allow the Coordinator time to concentrate on program development and improve the ability to recruit and serve students and expand and serve program.

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
No results found.