To hire a full-time Senior Secretary to provide support for the Business Department, faculty & students :: PIP System (SUNY Orange)

To hire a full-time Senior Secretary to provide support for the Business Department, faculty & students Print All

Initiative Title	To hire a full-time Senior Secretary to provide support for the Business Department, faculty & students
Submitted in Previous Year(s)	No
Critical Information, Notes, Justification, Rationale	This position provides administrative support to the Department in the form of phone and email, prepares reports, forms and schedules, prepares vouchers/requisitions, faculty locator cards, and budget monitoring, maintains MSDS safety information, prepares and organizes book orders, payroll oversight of work student students, oversight of the open student computer lab, oversight of faculty office hours and leave time, communicating with multiple constituents regarding class cancellation, scheduling rooms and meetings, files and manages work orders and supplies, produces ODS reports, assists with data collection.
Consequences of this initiative not being funded	The work cannot be completed in a timely and efficient manner without a full-time position. The work of the Department and support to faculty & students will not be done.
Department Goals	Provide quality assurance through student learning outcomes, advisory board feedback, graduate student feedback and current student feedback, leading to success in our AS degrees transferability and our AAS degrees employability, and ACBSP accreditation., To support, maintain, and grow all outreach activitites including; articulations, CCHS, Business Clubs, Tax Assistance Program, student scholarships, and open computer lab time for students.
Programs	AS Accounting, AAS Accounting Technician, AAS Office Technologies, Cert. Accounting Procedures, Cert. Clerical Office Assistant, Computerized Learning Laboratory, AS Business Administration, AAS Business Management, AAS Marketing, AAS Medical Office Assistant
Locations	Main Campus
Estimated Completion Date	06/01/2020
Will this initiative span multiple budget years?	No
Importance	High
Funding Source	Request for Prioritization
Created	11/04/2019 12:19 pm
Updated	11/04/2019 12:43 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
COLLEGE GOALS as of 2011 1. To provide high quality academic courses and programs that prepare a diverse student population to achieve its educational, employment and enrichment goals.	To provide a qualified full-time Senior Secretary to support the Business Department, students and faculty.
COLLEGE GOALS as of 2011 2. To engage learners in an environment that develops their knowledge and skills in critical thinking, information and technology literacy, effective communication and enhances their awareness of civic responsibility and cultural diversity.	To provide a qualified full-time Senior Secretary to support the Business Department, students and faculty.
COLLEGE GOALS as of 2011 3. To establish public and private partnerships and provide programs and services that support and serve our county’s educational, economic, civic and cultural needs.	To provide a qualified full-time Senior Secretary to support the Business Department, students and faculty.
COLLEGE GOALS as of 2011 4. To promote student growth and development by providing comprehensive and innovative academic and support services.	To provide a qualified full-time Senior Secretary to support the Business Department, students and faculty.
COLLEGE GOALS as of 2011 5. To offer opportunities to learn with a dedicated and diverse faculty and staff who value excellence in teaching, service to students, creative collaboration and continuous improvement.	To provide a qualified full-time Senior Secretary to support the Business Department, students and faculty.
COLLEGE GOALS as of 2011 6. To build and maintain safe, accessible and sustainable facilities that support the learning environment.	To provide a qualified full-time Senior Secretary to support the Business Department, students and faculty.
STRATEGIC PLAN 2015-2020 PRIORITY III: Collaboration and Communication: We will develop connections between internal and external constituents and advance mutually beneficial partnerships. We will promote a culture of trust, respect, and collective responsibility. c: Improve management of information to increase transparency and centralize communication practices.	To provide a qualified full-time Senior Secretary to support the Business Department, students and faculty.
STRATEGIC PLAN 2015-2020 PRIORITY III: Collaboration and Communication: We will develop connections between internal and external constituents and advance mutually beneficial partnerships. We will promote a culture of trust, respect, and collective responsibility. d: Strengthen the sense of community to improve the institutional climate and promote collegiality, civility, and mutual respect.	To provide a qualified full-time Senior Secretary to support the Business Department, students and faculty.
ACADEMIC MASTER PLAN 2016-2020 The Student Experience Objective #1: Improve communication among faculty, staff, and students.	To provide a qualified full-time Senior Secretary to support the Business Department, students and faculty.
ACADEMIC MASTER PLAN 2016-2020 The Student Experience Objective #3: Enhance academic support and services by effectively utilizing equipment, facilities, personnel, and technology to meet our students’ needs.	To provide a qualified full-time Senior Secretary to support the Business Department, students and faculty.
ACADEMIC MASTER PLAN 2016-2020 The Student Experience Objective #4: Ensure an environment of mutual respect by promoting a greater understanding of our students.	To provide a qualified full-time Senior Secretary to support the Business Department, students and faculty.

Action Steps

Action Step	Responsible Party	Order
Begin the search process for a full-time Senior Secretary for the Business Department	Business Department Chair with AVP approval	1

Expected Outcomes

Outcome	Order
The hire of a full-time Senior Secretary.	1

Assessment Methods

Method	Description	Other Method	Responsible Party
Observations	Information can be collected while observing “events” (including, sponsored activities, student {office staff} sessions, etc.) in the natural setting. Observation can provide information on student behaviors and attitudes.		Business Department Chair

Resources

INITIAL YEAR COST:	$41,264.00
RECURRING COST:	$41,264.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
Senior Secretary Postion	$41264.00 / 41264.00 (1st year)	Business Math Science and Technology, AVP Office Business Human Resources, AVP Office
TOTAL:	$41,264.00 / $41,264.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office CAPE Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL CAPE Financial Aid Global Studies Governance Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Work Force Development CAPE	Initiative Title	Department
				1	To hire a full-time Senior Secretary to provide support for the Business Department, faculty & students $41,264.00 / $41,264.00	Business AS Accounting AAS Accounting Technician AAS Office Technologies Cert. Accounting Procedures Cert. Clerical Office Assistant Computerized Learning Laboratory AS Business Administration AAS Business Management AAS Marketing AAS Medical Office Assistant

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
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