To work with IT and the Registrar to automate the requirement for the Financial Responsibility Statement to be electronically signed prior to registration. :: PIP System (SUNY Orange)

To work with IT and the Registrar to automate the requirement for the Financial Responsibility Statement to be electronically signed prior to registration. Print All

Initiative Title	To work with IT and the Registrar to automate the requirement for the Financial Responsibility Statement to be electronically signed prior to registration.
Submitted in Previous Year(s)	No
Critical Information, Notes, Justification, Rationale	Recently SUNY and the State of NY have changed rules and laws effecting our collection agencies abilities to recover outstanding funds owed to the College. SUNY has removed the ability for College's to hold transcripts for outstanding balances and NYS has reduced the Statue of limitation to 3 years. This provides a small window to collect on any funds owed to the college, and this process is completely halted if we do not have a student's signed Financial Responsibility Statement.
Consequences of this initiative not being funded	Unfortunately, the College's A/R will increase.
Department Goals	To work with IT, Ellucian and SICAS to use Banner ERP system to its fullest ability, automating processes to streamline processes for students.
Programs
Locations
Estimated Completion Date	01/01/2023
Will this initiative span multiple budget years?	No
Importance	High
Funding Source	Request for Prioritization
Created	12/02/2022 4:22 pm
Updated	03/27/2023 11:04 am

Institutional Goals

Goal	How will the initiative support this institutional goal?
STUDENT SERVICES MASTER PLAN 2013 Technology Explore, introduce and utilize technology designed to improve operations, enhance communication, streamline service, and increase productivity and efficiency.	The automated requirement will use technology to streamline the collection of the form prior to registration..

Action Steps

Action Step	Responsible Party	Order
Work with IT and the Registrar to automated the requirement.	The Director of the Student Accounts Office	1

Expected Outcomes

Outcome	Order
Ensure the collection of the required form from all students.	1

Assessment Methods

Method	Description	Other Method	Responsible Party
Observations	Information can be collected while observing “events” (including, sponsored activities, student {office staff} sessions, etc.) in the natural setting. Observation can provide information on student behaviors and attitudes.		The Student Accounts Office

Resources

INITIAL YEAR COST:	$0.00
RECURRING COST:	$0.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
I don't believe their will be costs other than employee's time.	$0.00	Information Technology, CIO Office
TOTAL:	$0.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office CAPE Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL CAPE Financial Aid Global Studies Governance Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Work Force Development CAPE	Initiative Title	Department
		Notes View	5	4	To work with IT and the Registrar to automate the requirement for the Financial Responsibility Statement to be electronically signed prior to registration. $0.00 / $0.00	Bursar

Prioritization Notes

Level 3

Level 3 (Administration and Finance, VP Office)

SUNY $1M project

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
No results found.