Use Banner Document Imaging to automate the Journal Entry Process



Initiative TitleUse Banner Document Imaging to automate the Journal Entry Process
Submitted in Previous Year(s)No
Critical Information, Notes, Justification, Rationale

In a recent meeting with Ellucian and our ITS department we were shown functionality that exists within Banner to automate the journal entry process.   Our current process involves select Business Office personnel to initiate specific types of journal entries.  In order to do this they would enter the journal entry using an excel template form, print the completed entry and hand the completed entry to someone else in the Business Office to directly enter it into Banner.  The entered hardcopy is then provided to the Comptroller for review.  Because the review process is after the posting of the journal entry, if the reviewer finds an error then another journal entry is created to fix it.  The current process does not catch keying errors such as incorrect Program numbers, which causes other errors found at a later time.  The automated process will allow key Business Office members to directly enter a  journal entry into Banner, and attach supporting documentation for the entry.  Then the Assistant Comptroller can review the entry, edit it (if necessary), and post it.   Not only will the automated process create a more efficient process, but it will save paper as well. This is a common industry practice that would be nice to implement at our institution.

Consequences of this initiative not being funded

I believe that we already have this functionality and it just needs to be activated, and the supporting documentation can be attached easily since we already have Banner Document Attachment feature.  So no funding is necessary just employee time.

Department Goals
Programs
LocationsMain Campus
Estimated Completion Date08/01/2021
Will this initiative span multiple budget years?Yes
ImportanceHigh
Funding Source
Created11/19/2020 10:20 am
Updated02/07/2021 11:01 am

Institutional Goals

Goal How will the initiative support this institutional goal?
Successful automation of the journal entry process will allow efficiency in tracking the journal entry, as well as catching keying errors prior to posting or errors in the initial entry itself.
Automation of the Journal Entry process will stream line operations to be for efficient and effective.

Action Steps

Action Step Responsible Party Order
IT validate that all we need to do is activate the Auto Journal Entry Process IT 1
IT to train Business Office on using the Auto Journal Entry Process IT 2

Expected Outcomes

Outcome Order
The process will be automated 1

Assessment Methods

Method Description Other Method Responsible Party
Other Enter other assessment method The automated journal entry process works. Comptroller

Resources

INITIAL YEAR COST: $0.00
RECURRING COST: $0.00

Equipment

Need Cost (Initial/Recurring) Supporting Departments
TOTAL: $0.00 / $0.00

Facility

Need Cost (Initial/Recurring) Supporting Departments
TOTAL: $0.00 / $0.00

Supply

Need Cost (Initial/Recurring) Supporting Departments
TOTAL: $0.00 / $0.00

Staffing

Need Cost (Initial/Recurring) Supporting Departments
TOTAL: $0.00 / $0.00

Training

Need Cost (Initial/Recurring) Supporting Departments
TOTAL: $0.00 / $0.00

Marketing

Need Cost (Initial/Recurring) Supporting Departments
TOTAL: $0.00 / $0.00

Other

Need Cost (Initial/Recurring) Supporting Departments
Employee Time $0.00
  • Information Technology, CIO Office
  • Business Office
TOTAL: $0.00 / $0.00

Prioritization

Level 5 Level 4 Level 3 Level 2 Level 1 Initiative Title Department



5

Use Banner Document Imaging to automate the Journal Entry Process
$0.00 / $0.00
Business Office

Assessment

DateDepartment NameStatusCost to DateFunding Source 
No results found.