(VIEW NOTE) Database Authentication :: PIP System (SUNY Orange)

(VIEW NOTE) Database Authentication Print All

Initiative Title	(VIEW NOTE) Database Authentication
Submitted in Previous Year(s)	2008-2009
Critical Information, Notes, Justification, Rationale	Currently we are outsourcing our off-campus authentication to a private company. While this has worked well in the past, the company has become less responsive and there is a fear that the service will be phased out. Our intent is to move the authentication on-campus to better monitor usage statistics and continue to provide student access from home. While this initiative is fairly inexpensive in software cost, the success of the project relies on partnering with IT for server space and technical support. A link to student information held within Banner is also necessary.
Consequences of this initiative not being funded	Database licensing generally includes a clause where libraries must provide a way to ensure that only those affiliated with the campus have access to databases. By not proceeding with the migration plan, we are placing our compliance at risk. Students rely on home access. Their schedules are very full and they do their research at odd hours. Remote access has been well received by the students and ranks very highly with their satisfaction of library services.
Department Goals
Programs
Locations
Estimated Completion Date	05/31/2010
Will this initiative span multiple budget years?	No
Importance	Low
Funding Source	Request for Prioritization
Created	06/17/2013 5:03 pm
Updated	06/17/2013 5:03 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
COLLEGE III: To implement technological delivery systems in Academic, Student and Administrative Services. 2: To increase the use of information technologies for enhancing education and communication.

Action Steps

Action Step	Responsible Party	Order
Project Implementation (Database targets, etc.)	LIB	1
Testing Phase	LIB IT	2
Go Live with Service	LIB	3
Software install and Staff training	LIB IT	4
Software (EZProxy) and hardware purchases	LIB IT	5

Expected Outcomes

Outcome	Order
Seamless transition to EZProxy, full database authentication service	1

Assessment Methods

Method	Description	Other Method	Responsible Party

Resources

INITIAL YEAR COST:	$495.00
RECURRING COST:	$495.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
Staff training to support EzProxy	$0.00
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
EzProxy Software	$495.00 / 495.00 (1st year)	Information Technology, CIO Office
TOTAL:	$495.00 / $495.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office CAPE Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL CAPE Financial Aid Global Studies Governance Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Work Force Development CAPE	Initiative Title	Department
		Notes View		1	(VIEW NOTE) Database Authentication $495.00 / $495.00	Library

Prioritization Notes

Level 3

Level 3 (Academic Affairs and Student Services, Provost, VP Office)

Current operating budget funds.

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
No results found.