Virtual Desktops for Students :: PIP System (SUNY Orange)

Virtual Desktops for Students Print All

Initiative Title	Virtual Desktops for Students
Submitted in Previous Year(s)	No
Critical Information, Notes, Justification, Rationale	Virtual desktops will allow students to use a provisioned desktop running on a centralized server on the SUNY Orange campus from any Internet connected machine. This will allow them to personalize their computer experience at SUNY Orange. It will also allow SUNY Orange to provide them with access to software licensed to the college that may be too expensive for them to otherwise access. In the cases of software that require expensive hardware to run such as Adobe Creative Suite or AutoCAD, they will be able to run the software on centrally located shared resources from any computer with Internet access. Also known as a virtual desktop interface, VDI refers to the process of running a user desktop inside a virtual machine that lives on a server in the datacenter. It's a powerful form of desktop virtualization because it enables fully personalized desktops for each user with all the security and simplicity of centralized management. (Citrix.com)
Consequences of this initiative not being funded	VDI will allow the college to install lower end and lower cost computers for faculty, staff, and student use. This initiative will allow most processing to take place in the cloud and allow us to install lower power end stations.
Department Goals
Programs
Locations	Main Campus, Newburgh Campus
Estimated Completion Date	08/27/2018
Will this initiative span multiple budget years?	Yes
Importance	High
Funding Source	Request for Prioritization
Created	01/19/2018 1:29 pm
Updated	03/29/2018 6:29 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
STRATEGIC PLAN 2015-2020 PRIORITY IV: Efficient and Effective Operations: We will anticipate and adapt to changing economic realities while maintaining the infrastructure and resources necessary to foster innovation and develop & deliver high quality programs and services. b: Develop, cultivate, and support innovation throughout the organization for continuous improvement.	VDI will allow the Information Technology division to easily deploy up-to-date software and applications.
STRATEGIC PLAN 2015-2020 PRIORITY IV: Efficient and Effective Operations: We will anticipate and adapt to changing economic realities while maintaining the infrastructure and resources necessary to foster innovation and develop & deliver high quality programs and services. c: Review and revise allocation methods to ensure appropriate investment in people, services, facilities, & technologies.	This initiative will change our hardware investment strategy from high-end work stations and leverage our investment in network infrastructure to provide low-cost end user stations.

Action Steps

Action Step	Responsible Party	Order
Research and map out a strategy to alter our current state of processing.	CIO	1
Research, procure and deploy proper server infrastructure to provide virtual desktops across campus.	CIO	2
Develop appropriate standards and policies to support the infrastructure transformation.	CIO	3

Expected Outcomes

Outcome	Order
Provides ease of desktop management and ability to provide workspace for online classes and virtual labs.	1

Assessment Methods

Method	Description	Responsible Party
Focus Groups	A series of structured discussions with students who are asked a series of open-ended questions designed to collect data about beliefs, attitudes, and experiences.	CIO
Interviews	The students (or other participants) are able during an interview to share their direct experiences, attitudes and beliefs. Interviews can be either structured or unstructured.	CIO
Observations	Information can be collected while observing “events” (including, sponsored activities, student {office staff} sessions, etc.) in the natural setting. Observation can provide information on student behaviors and attitudes.	CIO

Resources

INITIAL YEAR COST:	$90,000.00
RECURRING COST:	$90,000.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
Procurement of server farm and ongoing server management and replacement	$90000.00 / 90000.00 (1st year)	Information Technology, CIO Office
TOTAL:	$90,000.00 / $90,000.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office CAPE Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL CAPE Financial Aid Global Studies Governance Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Work Force Development CAPE	Initiative Title	Department
	Notes View	4	3		Virtual Desktops for Students $90,000.00 / $90,000.00	Information Technology, CIO Office

Prioritization Notes

Level 4

Level 4 (PBIE Committee)

The PBIE Committee did not rank this initiative because it did not strike us as feasible, at least as written. It would require a great deal of integration and development across current and proposed software and hardware systems, and a substantial investment of IT time, costs not considered in the proposal.

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
No results found.