Work with IT and the Student Services Division to automate the requirement for the Financial Responsibility Statement to be electronically signed prior to registration. :: PIP System (SUNY Orange)

Work with IT and the Student Services Division to automate the requirement for the Financial Responsibility Statement to be electronically signed prior to registration. Print All

Initiative Title	Work with IT and the Student Services Division to automate the requirement for the Financial Responsibility Statement to be electronically signed prior to registration.
Submitted in Previous Year(s)	2024
Critical Information, Notes, Justification, Rationale	Recently, SUNY and the State of New York have implemented new rules and laws that significantly affect our collection agencies’ ability to recover outstanding funds owed to the College. SUNY has eliminated the practice of withholding transcripts for unpaid balances, and New York State has reduced the statute of limitations for collections to three years. These changes create a much smaller window to pursue outstanding debts, which results in the College not being able to collect or being responsible for paying collection fees on any funds recovered by our collection agency. Additionally, many collection agencies are no longer willing to accept placements if a system is not in place that requires students to acknowledge a financial responsibility statement.
Consequences of this initiative not being funded	Unfortunately, the College’s receivables will increase. In addition, for any funds recovered by collection agencies, the College will be required to pay the associated collection fee - rather than the student, which can be as high as 33% of the outstanding debt.
Department Goals
Programs
Locations
Estimated Completion Date	04/01/2025
Will this initiative span multiple budget years?	No
Importance	High
Funding Source	Request for Prioritization
Created	12/08/2025 2:33 pm
Updated	12/09/2025 9:49 am

Institutional Goals

Goal	How will the initiative support this institutional goal?
STUDENT SERVICES MASTER PLAN 2013 Technology Explore, introduce and utilize technology designed to improve operations, enhance communication, streamline service, and increase productivity and efficiency.	The automated requirement will use technology to streamline the collection of the form prior to registration..

Action Steps

Action Step	Responsible Party	Order
Work with IT and the Student Services Division to automated the requirement.	The Director of the Student Accounts Office	1

Expected Outcomes

Outcome	Order
Ensure the collection of the required form from all students.	1

Assessment Methods

Method	Description	Other Method	Responsible Party
Observations	Information can be collected while observing “events” (including, sponsored activities, student {office staff} sessions, etc.) in the natural setting. Observation can provide information on student behaviors and attitudes.		The Student Accounts Office

Resources

INITIAL YEAR COST:	$0.00
RECURRING COST:	$0.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
I don't believe their will be costs other than employee's time.	$0.00	Information Technology, CIO Office
TOTAL:	$0.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office SUNYOrange PLUS	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar: Student Accounts Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL Financial Aid Global Studies Governance High School Equivalency (HSE) Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Workforce Development Programming Workforce Student Support Youth Empowerment Program	Initiative Title	Department
			2	1	Work with IT and the Student Services Division to automate the requirement for the Financial Responsibility Statement to be electronically signed prior to registration. $0.00 / $0.00	Bursar: Student Accounts

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
No results found.