Change seasonal (520) line into a seasonal (1040) line :: PIP System (SUNY Orange)

Change seasonal (520) line into a seasonal (1040) line Print All

Initiative Title	Change seasonal (520) line into a seasonal (1040) line
Submitted in Previous Year(s)	2018
Critical Information, Notes, Justification, Rationale	The seasonal (520) line does not allow enough hours to cover our center's functioning. This administrative assistant cannot work the additional 10 hours per week necessary to keep our office open. REQUEST FOR STAFFING (STAFF/CHAIR, CSEA) FOR AY 2017-18 Position requested: Administrative Assistant New Position Replacement: X Replacement Name: FT: PT: X Please indicate the reason for the vacancy. Retirement Resignation Other: replace a seasonal line (520) with a seasonal (1040) line Justification for Action Requested Briefly describe why the position is needed: The position already exists. The hours required to cover our center go beyond what the 520 category allows. Have you considered consolidating duties into an existing position, changing to part-time, or redistributing to other positions? If yes, please indicate why these solutions are not appropriate. This would be changing a seasonal (520) line into a seasonal (1040) line. Describe the inadequacies of current staffing to support the immediate and future needs in your department/office: The center would not have coverage for 10 hours per week. Describe any technological enhancements/solutions you have considered: N/A Additional Evidence State/Federal/Grant Requirements Is this position required due to new state/federal or grant requirements? If yes, please explain the new requirement(s) below and describe why current staffing is inadequate. Yes No: X Explanation Other Briefly describe additional evidence to support this position request. Examples of evidence may include connections to advancement of your department/division goals or Strategic Plan objectives and/or specific data being tracked by your department that support the need. Our entire center functioning is based on our administrative support staff covering the center during operating hours. Implications/Impact if not filled Briefly describe the impact of not filling this position: Our office would close 10 hours per week.
Consequences of this initiative not being funded	Our center would close for 10 hours per week.
Department Goals
Programs
Locations	Main Campus
Estimated Completion Date
Will this initiative span multiple budget years?	Yes
Importance	High
Funding Source	Request for Prioritization
Created	11/19/2018 11:40 am
Updated	01/15/2019 3:55 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
STUDENT SERVICES MASTER PLAN 2013 Efficiency and Effectiveness Ensure that all areas remain current and compliant with all state and federal laws	our center would remain open providing all services
STUDENT SERVICES MASTER PLAN 2013 Efficiency and Effectiveness Explore the development of a Wellness Center approach to address campus-wide health and wellness matters, implement if supported by findings	our center would remain open providing all services
STUDENT SERVICES MASTER PLAN 2013 Student Success & Access Develop strategies to ensure and increase access and accessibility	our center would remain open providing all services
STUDENT SERVICES MASTER PLAN 2013 Student Success & Access Facilitate student success, growth and goal completion	our center would remain open providing all services
STUDENT SERVICES MASTER PLAN 2013 Student Success & Access Facilitate the campus-wide promotion of health, wellness, and safety	our center would remain open providing all services

Action Steps

Action Step	Responsible Party	Order
Coordinate with HR to change seasonal (520) line into a seasonal (1040) line	HR	1

Expected Outcomes

Outcome	Order
Fully staff our center and remain open with full-time hours to serve the campus community.	1

Assessment Methods

Method	Description	Other Method	Responsible Party
Student Surveys (Externally developed)	Surveys such as the Community College Survey of Student Engagement (CCSSE), Student Opinion Survey (SOS), etc. are regularly administered at the College. The results of the survey describe the engagement and satisfaction of students with various college offices, staff, program and services.		Director of the Wellness Center

Resources

INITIAL YEAR COST:	$10,400.00
RECURRING COST:	$10,400.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
Seasonal 1040 staff	$10400.00 / 10400.00 (1st year)	Wellness Center
TOTAL:	$10,400.00 / $10,400.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office CAPE Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL CAPE Financial Aid Global Studies Governance Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Work Force Development CAPE	Initiative Title	Department
		Notes View	1	1	Change seasonal (520) line into a seasonal (1040) line $10,400.00 / $10,400.00	Wellness Center

Prioritization Notes

Level 3

Level 3 (Student Services, VP Office)

Consider agency temp for peak periods or redeploy staff from a less busy area within Student Services to assist especially during Summer when volume /paperwork flow is heaviest.

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
No results found.