Check Reconciliation Through Banner :: PIP System (SUNY Orange)

Check Reconciliation Through Banner Print All

Initiative Title	Check Reconciliation Through Banner
Submitted in Previous Year(s)	No
Critical Information, Notes, Justification, Rationale	Right now bank reconciliations are done manually. This causes Banner end users to not see if a check is cleared within the Banner ERP system, or automatically run reports needed to complete the NYS Abandoned Property Report, or easily find the physical cleared check that is needed for the auditors.
Consequences of this initiative not being funded	Both end users and business office employees will continue to waste a lot of time on manual processes, particularly around the Abandoned Property process and ad hoc identification of cleared checks.
Department Goals
Programs
Locations
Estimated Completion Date	08/31/2026
Will this initiative span multiple budget years?	No
Importance	High
Funding Source	Request for Prioritization
Created	01/21/2025 10:57 am
Updated	01/21/2025 4:59 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
STRATEGIC PLAN 2020-2025 Sustain and Invigorate Our Planned Future: Reimagine Human, Financial and Physical Resources Goal #3: Maximize and more efficiently use technologies and physical resources to enhance the student experience	This will make Banner a more effective tool in the payment process and a more complete resource of financial information for the college.

Action Steps

Action Step	Responsible Party	Order
Work with IT and Ellucian to determine steps needed to utilize function within Banner	Assistant Comptroller and IT	1
Work with bank to generate a monthly file that can be uploaded to Banner for processing of cleared checks	Assistant Comptroller and IT	2
Testing and Implementation	Assistant Comptroller and IT	3

Expected Outcomes

Outcome	Order
Cleared checks will be updated monthly in Banner and quickly identifiable for multiple functions, including Abandoned Property process	1

Assessment Methods

Method	Description	Other Method	Responsible Party
Observations	Information can be collected while observing “events” (including, sponsored activities, student {office staff} sessions, etc.) in the natural setting. Observation can provide information on student behaviors and attitudes.		Assistant Comptroller

Resources

INITIAL YEAR COST:	$0.00
RECURRING COST:	$0.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
None is needed	$0.00	Business Office
TOTAL:	$0.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office SUNYOrange PLUS	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL Financial Aid Global Studies Governance High School Equivalency (HSE) Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Workforce Development Programming Workforce Student Support Youth Empowerment Program	Initiative Title	Department
		10	5		Check Reconciliation Through Banner $0.00 / $0.00	Business Office

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
No results found.