Continue to build upon the progress we made with our CRM :: PIP System (SUNY Orange)

Continue to build upon the progress we made with our CRM Print All

Initiative Title	Continue to build upon the progress we made with our CRM
Submitted in Previous Year(s)	2021
Critical Information, Notes, Justification, Rationale	Admissions will look to enhance the onboarding experience for applicants through the use of our CRM capabilities including the creation of a marketing drip campaign and continued use of event management systems.
Consequences of this initiative not being funded	Our process is very manual. A CRM would automate our process and track a student from when they show interest to when they enroll. It would enhance the student enrollment experience.
Department Goals	Continue to build Fire Works CRM to increase Student Engagement
Programs
Locations	Main Campus
Estimated Completion Date	04/01/2022
Will this initiative span multiple budget years?	Yes
Importance	High
Funding Source	Operating Budget
Created	12/03/2021 2:01 pm
Updated	12/03/2021 2:03 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
STRATEGIC PLAN 2020-2025 Empower Student Success: Equitably link students with their aspirations Goal #1: Identify and reduce the barriers to academic and personal success	Our CRM product would be able to track and communicate with our incoming students as they go through the enrollment process. Students would be able to engage in the process by having access to their student information in live time.

Action Steps

Action Step	Responsible Party	Order
Continued collaboration with IT and Fireworks	Admissions & IT	1

Expected Outcomes

Outcome	Order
Increase enrollment due to timely communications	1

Assessment Methods

Method	Description	Other Method	Responsible Party
Institutional Data	Review both program and student data that is collected at the institutional level. Data can include program enrollment, retention, transfer, student GPA, etc.		IR & Admissions

Resources

INITIAL YEAR COST:	$15,000.00
RECURRING COST:	$15,000.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
CRM product	$15000.00 / 15000.00 (1st year)	Information Technology, CIO Office
TOTAL:	$15,000.00 / $15,000.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office SUNYOrange PLUS	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL Financial Aid Global Studies Governance High School Equivalency (HSE) Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Workforce Development Programming Workforce Student Support Youth Empowerment Program	Initiative Title	Department
14	14	4	3	1	Continue to build upon the progress we made with our CRM $15,000.00 / $15,000.00	Admissions and Recruitment

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
12/01/2022	Admissions and Recruitment	In progress	30000.00	Operating Budget