Implement online application for non-degree seeking registration

Implement online application for non-degree seeking registration Print All

Initiative Title	Implement online application for non-degree seeking registration
Submitted in Previous Year(s)	No
Critical Information, Notes, Justification, Rationale	SUNY Orange is looking to improve our services to prospective students including those who are looking to take courses as a non-degree seeking student. To help improve efficiency with the registration process, the Office of Admissions, in conjunction with the Registration Department, would like to create a streamlined online registration process to allow non-degree seeking students the opportunity to register for courses without having to come to the campus.
Consequences of this initiative not being funded	As the competition continues to increase, SUNY Orange needs to find a way to streamline how our students can register as a non-degree seeking student. If we do not create this process, we risk the chance of losing students to institutions that have a more friendly process.
Department Goals	Utilize technology in our admissions presentations and programming. , Create a true online registration process for non-degree seeking students.
Programs
Locations	Main Campus, Newburgh Campus, Other Instructional Site
Estimated Completion Date	04/25/2018
Will this initiative span multiple budget years?	Yes
Importance	High
Funding Source	Request for Prioritization
Created	11/24/2018 9:40 pm
Updated	06/10/2019 12:06 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
STRATEGIC PLAN 2015-2020 PRIORITY I: Awareness and Access: We will raise the visibility of the College and communicate the value of a SUNY Orange education through enhanced outreach efforts and educational opportunities a: Increase online offerings as a means of expanding access, increasing enrollment, and promoting academic success.	Creating a true online registration process would enable the institution to strategically plan and organize sections of course work as registration would be done in live time. As we get set to market summer registration, having this type of application would help our students register quicker without any possible issues In return, we believe students would promote our institution to other potential students looking to enroll at SUNY Orange. We also believe that having this application would be an additional item we could promote during our upcoming summer marketing plans.
ACADEMIC MASTER PLAN 2016-2020 Virtualization Objective #4: Develop, deliver and support online student services to improve accessibility, communication, retention and completion.	This will allow our students to access course registration in a more seamless process.

Action Steps

Action Step	Responsible Party	Order
Work with IT to find possible solutions	Admissions & IT	1
Create and test online registration process including outgoing communication with our registrants	Admissions, Registration, IT & Student Accounts	2

Expected Outcomes

Outcome	Order
Increased enrollment with our non-degree seeking student population	1

Assessment Methods

Method	Description	Other Method	Responsible Party
Institutional Data	Review both program and student data that is collected at the institutional level. Data can include program enrollment, retention, transfer, student GPA, etc.		Admissions & Institutional Research

Resources

INITIAL YEAR COST:	$10,000.00
RECURRING COST:	$10,000.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
Pandora ads & Radio Ads	$10000.00 / 10000.00 (1st year)	Admissions and Recruitment
TOTAL:	$10,000.00 / $10,000.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office CAPE Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL CAPE Financial Aid Global Studies Governance Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Work Force Development CAPE	Initiative Title	Department
12 Notes View	12 Notes View	4 Notes View	2 Notes View	2	Implement online application for non-degree seeking registration $10,000.00 / $10,000.00	Admissions and Recruitment

Prioritization Notes

Level 2 (Enrollment Mgt and Student Financial Services, AVP Office)

Currently there is no option for non-degree students to register online and avoid coming to campus.

As the College expands online, Summer and Winter term offerings, our goal is to attract students from other colleges or the surrounding counties to enroll with us. To do this we need to have an online registration system in place that is easy to access and use.

IT is already working towards a solution and funds would expedite the completion of the requisite programming.

Level 3 (Student Services, VP Office)

Currently there is no option for non-degree students to register online and avoid coming to campus.

IT is already working towards a solution and funds may be needed to expedite the completion of the requisite programming.

Level 4 (PBIE Committee)

Our current process is very cumbersome and is a deterrent for students not currently matriculating, or those interested in registering solely for distance learning or a small number of courses. These students are currently prohibited from registering online and must come to campus to process registration. This is a major inconvenience and not required at many other institutions, and hence is negatively impacting our recruitment.

Level 5 (Cabinet)

Already in progress.

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
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