Institute funding for Student Ambassador Program

Institute funding for Student Ambassador Program Print All

Initiative Title	Institute funding for Student Ambassador Program
Submitted in Previous Year(s)	2015
Critical Information, Notes, Justification, Rationale	These students are the first people prospective students have interactions with and can lead to very meaningful conversations and experiences for our applicants. Offering a paid Student Ambassador Program would give the Office of Admissions a more diverse number of ambassadors while also enabling us to reach prospective students on a more personalized method.
Consequences of this initiative not being funded	Our Student Ambassador program has a small number of students. With the overall work -load and work life balance, a lot of these students cannot afford to volunteer their time without compensation. Many of them pay for college on their own or support their families. Funding this position would give us a greater number of participants while helping the students financially.
Department Goals
Programs
Locations	Main Campus, Newburgh Campus
Estimated Completion Date	09/03/2018
Will this initiative span multiple budget years?	Yes
Importance	High
Funding Source	Request for Prioritization
Created	11/24/2018 10:05 pm
Updated	06/10/2019 12:08 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
STRATEGIC PLAN 2015-2020 PRIORITY I: Awareness and Access: We will raise the visibility of the College and communicate the value of a SUNY Orange education through enhanced outreach efforts and educational opportunities b: Increase the number of faculty, staff, and students to reflect the diversity of Orange County through focused recruitment initiatives.	Prospective students tend to gravitate more towards current students. The stories and information our Student Admission Ambassadors share with our prospective students resonates with these students and allows our applicants to build a connection to our institution.
STRATEGIC PLAN 2015-2020 PRIORITY I: Awareness and Access: We will raise the visibility of the College and communicate the value of a SUNY Orange education through enhanced outreach efforts and educational opportunities c: Expand the visibility of the College’s excellent programs and services through strategic marketing efforts.	If paid, we would be able to invite our Student Admission Ambassadors to recruitment events on and off campus including high school college fairs and panel presentations. In addition, I would like to institute a Student Admission Ambassador phone call yield campaign. This campaign would entail our ambassadors contacting our prospective students to let them know the next steps in the enrollment process.

Action Steps

Action Step	Responsible Party	Order
Work with HR & Payroll, once funding is approved, to set up the proper process for our students to get paid.	Admissions, Human Resources & Payroll	1
Market program to campus community	Admissions & Marketing (Marketing primarily for marketing materials and social media postings)	2
Interview and hire student admission ambassadors	Admissions	3

Expected Outcomes

Outcome	Order
Ambassadors would help with our Marketing and Recruitment efforts, thus helping increase our enrollment.	1

Assessment Methods

Method	Description	Responsible Party
Observations	Information can be collected while observing “events” (including, sponsored activities, student {office staff} sessions, etc.) in the natural setting. Observation can provide information on student behaviors and attitudes.	Admissions
Interviews	The students (or other participants) are able during an interview to share their direct experiences, attitudes and beliefs. Interviews can be either structured or unstructured.	Admissions
Institutional Data	Review both program and student data that is collected at the institutional level. Data can include program enrollment, retention, transfer, student GPA, etc.	Student Services & Admissions

Resources

INITIAL YEAR COST:	$10,000.00
RECURRING COST:	$10,000.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
Funding to pay ambassadors	$10000.00 / 10000.00 (1st year)	Human Resources, AVP Office
TOTAL:	$10,000.00 / $10,000.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office SUNYOrange PLUS	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL Financial Aid Global Studies Governance High School Equivalency (HSE) Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Workforce Development Programming Workforce Student Support Youth Empowerment Program	Initiative Title	Department
21 Notes View	21 Notes View	5 Notes View	4 Notes View	1	Institute funding for Student Ambassador Program $10,000.00 / $10,000.00	Admissions and Recruitment

Prioritization Notes

Level 2 (Enrollment Mgt and Student Financial Services, AVP Office)

Funding for this initiative has been generously given by the Foundation in prior years. The importance of having students share their experiences with in-coming students and families cannot be minimized and they play an impactful role as part of the Admissions team --- leading campus tours, participating in Admissions events, handling outreach to prospective and new students.

Level 3 (Student Services, VP Office)

Level 4 (PBIE Committee)

The student ambassadors have proven to be invaluable when it comes to reaching out to potential and returning students. The ambassadors act as an initial contact to prospective students here at the college. The experience and first-hand knowledge shared encourages the prospective students to attend our academic institution. The ambassadors also serve as a point of contact for students to reach out to when they are looking for information or guidance, as a rapport has already been established. The influence of these ambassadors greatly assists in acclimating students to a new academic environment. Unfortunately, the student ambassadors may not have the opportunity to continue in their important role, as outside obligations begin to affect their ability to contribute to their campus duties. Having a fund to help reimburse these students would help to recruit and retain them. This program has proven to have a positive effect on recruitment and retention here at the college. Providing funding helps to alleviate some financial burden the position may impose on the ambassadors.

Level 5 (Cabinet)

Some funding found but need additional funds to sustain program.

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
No results found.