Learning Support TutorTrac Kiosks :: PIP System (SUNY Orange)

Learning Support TutorTrac Kiosks Print All

Initiative Title	Learning Support TutorTrac Kiosks
Submitted in Previous Year(s)	No
Critical Information, Notes, Justification, Rationale	All Academic Labs need access to Tutor Trac kiosks. This will aid in payroll, logging in and out procedures. Tutor Trac reports can be generated for FTE reports as well as general statistic reports.
Consequences of this initiative not being funded	Without this initiative being funded, the labs will continue to have a break in communication flow. This will also result in less students being serviced by both the labs and Tutorial Center. Without Tutor Trac in all academic labs, we have no way of confirming tutor and student attendance that can then be utilized in reporting. Tutor Trac is also imperative in streamlining the payroll process.
Department Goals
Programs
Locations	Main Campus
Estimated Completion Date
Will this initiative span multiple budget years?	No
Importance	High
Funding Source	Request for Prioritization
Created	01/21/2018 1:28 pm
Updated	01/22/2018 2:33 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
STRATEGIC PLAN 2015-2020 PRIORITY IV: Efficient and Effective Operations: We will anticipate and adapt to changing economic realities while maintaining the infrastructure and resources necessary to foster innovation and develop & deliver high quality programs and services. b: Develop, cultivate, and support innovation throughout the organization for continuous improvement.	The establishment of Tutor Trac at all Academic Labs will allow for in depth analysis of tutorial programs that are offered.
STRATEGIC PLAN 2015-2020 PRIORITY IV: Efficient and Effective Operations: We will anticipate and adapt to changing economic realities while maintaining the infrastructure and resources necessary to foster innovation and develop & deliver high quality programs and services. c: Review and revise allocation methods to ensure appropriate investment in people, services, facilities, & technologies.	Tutor Trac is an investment in people and technologies. Tutor Trac will allow all department staff to easily access statistics for reporting purposes.
STRATEGIC PLAN 2015-2020 PRIORITY IV: Efficient and Effective Operations: We will anticipate and adapt to changing economic realities while maintaining the infrastructure and resources necessary to foster innovation and develop & deliver high quality programs and services. d: Foster a collective commitment to comprehensive planning, assessment, and prioritization to ensure institutional effectiveness.	Tutor Trac provides in depth reports that can be utilized for strategic assessment.

Action Steps

Action Step	Responsible Party	Order
Purchase computer stations (3) for each lab to be set up as kiosks.	Tutorial	1

Expected Outcomes

Outcome	Order
Students and tutors will be able to log in and out of tutorial sessions	1

Assessment Methods

Method	Description	Other Method	Responsible Party
Observations	Information can be collected while observing “events” (including, sponsored activities, student {office staff} sessions, etc.) in the natural setting. Observation can provide information on student behaviors and attitudes.		Tutorial Center, Bat Cavern, Math Lab
Interviews	The students (or other participants) are able during an interview to share their direct experiences, attitudes and beliefs. Interviews can be either structured or unstructured.		Tutorial

Resources

INITIAL YEAR COST:	$1,225.80
RECURRING COST:	$0.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
Three computers	$1225.80	Diagnostic Imaging Nursing Physical Therapy Business Office Information Services & Network Infrastructure
TOTAL:	$1,225.80 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Combined From

Initiative Title	Department
Tutor Trac Kiosks	Learning & Student Success, AVP Office

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office CAPE Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL CAPE Financial Aid Global Studies Governance Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Work Force Development CAPE	Initiative Title	Department
	16	7			Learning Support TutorTrac Kiosks $1,225.80 / $0.00	Academic Affairs and Student Services, Provost, VP Office

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
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