Processing ACH payments through Banner :: PIP System (SUNY Orange)

Processing ACH payments through Banner Print All

Initiative Title	Processing ACH payments through Banner
Submitted in Previous Year(s)	No
Critical Information, Notes, Justification, Rationale	Currently, the process is to create ACH payments manually through the bank interface and record them in Banner using the ACH payments function within Banner. There is a way to connect Banner to the bank so that the payment is created in Banner and a file is sent to the bank which pushes out the payments (more like the check process). More and more vendors are looking for payment via ACH and when certain dollar thresholds are reached by the college paying via ACH through M&T Bank there are financial incentives.
Consequences of this initiative not being funded	As more vendors request payment via ACH, the college's ACH volume will increase. Continuing to process these transactions as they are set up currently will result in time lost by the Accounts Payable team and an increase in risk of human error. Implementing this function will streamline the process and reduce the opportunity for human error.
Department Goals
Programs
Locations
Estimated Completion Date	08/31/2026
Will this initiative span multiple budget years?	No
Importance	High
Funding Source	Request for Prioritization
Created	01/21/2025 11:05 am
Updated	01/21/2025 4:59 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
STRATEGIC PLAN 2020-2025 Sustain and Invigorate Our Planned Future: Reimagine Human, Financial and Physical Resources Goal #3: Maximize and more efficiently use technologies and physical resources to enhance the student experience	This initiative will utilize existing technological resources (Banner) more efficiently and streamline processes within the Business Office.

Action Steps

Action Step	Responsible Party	Order
Work with IT and Ellucian to determine steps needed to utilize function within Banner	Assistant Comptroller and IT	1
Work with bank to map Banner output with bank requirements	Assistant Comptroller and IT	2
Connect Banner to bank for automatic file processing	Assistant Comptroller and IT	3
Testing and Implementation	Assistant Comptroller and IT	4

Expected Outcomes

Outcome	Order
College will be able to batch pay multiple vendors via ACH with minimal steps and reduce chances for error	1

Assessment Methods

Method	Description	Other Method	Responsible Party
Observations	Information can be collected while observing “events” (including, sponsored activities, student {office staff} sessions, etc.) in the natural setting. Observation can provide information on student behaviors and attitudes.		Assistant Comptroller

Resources

INITIAL YEAR COST:	$0.00
RECURRING COST:	$0.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
None is needed	$0.00	Business Office
TOTAL:	$0.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office SUNYOrange PLUS	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL Financial Aid Global Studies Governance High School Equivalency (HSE) Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Workforce Development Programming Workforce Student Support Youth Empowerment Program	Initiative Title	Department
		11	6		Processing ACH payments through Banner $0.00 / $0.00	Business Office

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
No results found.