Purchase and implement Inceptia - Verification Service

Purchase and implement Inceptia - Verification Service Print All

Initiative Title	Purchase and implement Inceptia - Verification Service
Submitted in Previous Year(s)	No
Critical Information, Notes, Justification, Rationale	As of today, our Financial Aid team is completing a very manual verification process. Purchasing a vendor to complete verification's would allow us to shift job responsibilities to help focus on other processes needed to assist our students.
Consequences of this initiative not being funded	Without this product, we would continue completing a very manual verification process.
Department Goals	Integrate new technologies to help with verification process.
Programs
Locations	Main Campus
Estimated Completion Date	03/01/2021
Will this initiative span multiple budget years?	Yes
Importance	High
Funding Source	Request for Prioritization
Created	11/18/2020 9:45 am
Updated	02/16/2021 3:14 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
STRATEGIC PLAN 2020-2025 Empower Student Success: Equitably link students with their aspirations Goal #1: Identify and reduce the barriers to academic and personal success	This would allow students to get through the verification process quicker, which would mean quicker processing time for Financial Aid.

Action Steps

Action Step	Responsible Party	Order
Research Verifcation Companies	Financial Aid	1

Expected Outcomes

Outcome	Order
Quicker Verification processing times.	1

Assessment Methods

Method	Description	Other Method	Responsible Party
Tracking	Usage of programs, services, participation can be tracked; demographic information may also be able to be collected.		Financial Aid

Resources

INITIAL YEAR COST:	$15,000.00
RECURRING COST:	$15,000.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
Purchase of services	$15000.00 / 15000.00 (1st year)	Information Technology, CIO Office Financial Aid
TOTAL:	$15,000.00 / $15,000.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office CAPE Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL CAPE Financial Aid Global Studies Governance Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Work Force Development CAPE	Initiative Title	Department
		Notes View	1		Purchase and implement Inceptia - Verification Service $15,000.00 / $15,000.00	Financial Aid

Prioritization Notes

Level 3

Level 3 (Student Services, VP Office)

Funding from the operating budget enabled us to contract with Inceptia to expedite the financial aid verification process. We will evaluation the process this year and determine continuation of the contract going forward.

Our goal is to free up professional and support staff to work more directly with students and families.

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
No results found.