Purchase position requisition module :: PIP System (SUNY Orange)

Purchase position requisition module Print All

Initiative Title	Purchase position requisition module
Submitted in Previous Year(s)	No
Critical Information, Notes, Justification, Rationale	The software module will allow us to electronically monitor the request for all positions.
Consequences of this initiative not being funded	There is a lot of time lost using our current system of emails which go back and forth between different areas in the college.
Department Goals	Implement new technical process for approval of hiring positions
Programs
Locations	Main Campus
Estimated Completion Date	08/24/2018
Will this initiative span multiple budget years?	Yes
Importance	High
Funding Source	Request for Prioritization
Created	12/08/2017 1:53 pm
Updated	12/13/2017 4:51 pm

Institutional Goals

Goal	How will the initiative support this institutional goal?
MIDDLESTATES STANDARDS 2. Planning Resource Allocation & Institutional Renewal	Greatly increase the productivity and efficiency of all departments involved.
STRATEGIC PLAN 2015-2020 PRIORITY IV: Efficient and Effective Operations: We will anticipate and adapt to changing economic realities while maintaining the infrastructure and resources necessary to foster innovation and develop & deliver high quality programs and services. b: Develop, cultivate, and support innovation throughout the organization for continuous improvement.	This is a new and innovative way of tracking requests that will bring the college forward in this type of process.

Action Steps

Action Step	Responsible Party	Order
Purchase Module	AVP HR	1

Expected Outcomes

Outcome	Order
Will greatly increase our efficiency and also ease of requesting of postions from all department	1

Assessment Methods

Method	Description	Other Method	Responsible Party
Observations	Information can be collected while observing “events” (including, sponsored activities, student {office staff} sessions, etc.) in the natural setting. Observation can provide information on student behaviors and attitudes.		AVP HR
Observations	Information can be collected while observing “events” (including, sponsored activities, student {office staff} sessions, etc.) in the natural setting. Observation can provide information on student behaviors and attitudes.		AVP HR

Resources

INITIAL YEAR COST:	$3,500.00
RECURRING COST:	$3,500.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
Module for the position requistion software	$2000.00 / 2000.00 (1st year)	Human Resources, AVP Office
TOTAL:	$2,000.00 / $2,000.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
Interview exhange software module to be purchased	$1500.00 / 1500.00 (1st year)	Human Resources, AVP Office
TOTAL:	$1,500.00 / $1,500.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office CAPE Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL CAPE Financial Aid Global Studies Governance Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Work Force Development CAPE	Initiative Title	Department
			4		Purchase position requisition module $3,500.00 / $3,500.00	Human Resources, AVP Office

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
No results found.