Rewrite job description and hire Coordinator role and Assistant Director Role :: PIP System (SUNY Orange)

Rewrite job description and hire Coordinator role and Assistant Director Role Print All

Initiative Title	Rewrite job description and hire Coordinator role and Assistant Director Role
Submitted in Previous Year(s)	No
Critical Information, Notes, Justification, Rationale	After the retirement of the previous Director of CSI, the Coordinator filled that role and the Coordinator position was never filled. After 3 years in the coordinator role, and a year in the Director role, the current Director feels it is time to revisit the coordinator role and rewrite the description to more appropriately fill the needs of student involvement on campus. Additionally the staffing structure of our office has to be looked at and an added assistant director role would accommodate job responsibilities that have fallen under different staffing titles in nontraditional ways to ensure our office can serve the students. To avoid staff having to work inappropriately outside of their job descriptions, hiring both these roles and reviewing and updating job descriptions would be the right fit for CSI.
Consequences of this initiative not being funded	CSI staff will not be able to accommodate the needs of student involvement, including meeting other goals of expanding clubs and streamlining processes to increase involvement on campus, thereby increasing recruitment and retention of students. New programs and growth will be difficult and near impossible without the staff to accommodate these new initiatives and programs.
Department Goals	Restructure Center for Student Involvement staff/personnel including a new job description and replacement for the Coordinator role and adding an Assistant Director role to meet the needs of our students.
Programs
Locations	Main Campus, Newburgh Campus
Estimated Completion Date	12/31/2023
Will this initiative span multiple budget years?	Yes
Importance	High
Funding Source	Request for Prioritization
Created	12/07/2022 9:37 am
Updated	02/21/2023 8:20 am

Institutional Goals

Goal	How will the initiative support this institutional goal?
STRATEGIC PLAN 2020-2025 Empower Student Success: Equitably link students with their aspirations Goal #1: Identify and reduce the barriers to academic and personal success	With more staff to assist students, we will be more accessible to students wishing to get involved, start a club, find a sense of belonging. A larger team will give us more time to provide individualized attention to students seeking involvement and to us sharing information about involvement opportunities.
STRATEGIC PLAN 2020-2025 Sustain and Invigorate Our Planned Future: Reimagine Human, Financial and Physical Resources Goal #3: Maximize and more efficiently use technologies and physical resources to enhance the student experience	New knowledge on our team will help us to meet this goal. Growing our team means growing our ability to advance our office technologically and physically to better meet the needs of our students and streamline policies and procedures that will make involvement more inviting and accessible.
MIDDLESTATES STANDARDS 4 Support of the Student Experience	Increased staffing will allow us to better serve our student population, give more personal attention to each club and organization, and increase our recruitment efforts to grow the quantity and quality of clubs on campus.
MIDDLESTATES STANDARDS 7 Governance, Leadership, and Administration	Increased staff will help us to spread CSI's involvement in governance potentially on committees and our collaboration with campus partners

Action Steps

Action Step	Responsible Party	Order
Rewrite Coordinator Job Description	Director of CSI will write in partnership with current staff and supervisor	1
Create potential office structure map including coordinator and assistant director roles and how they fit into CSI	Director of CSI will write in partnership with current staff and supervisor	2
Work with HR upon approve to search and hire the best fit for the CSI team and SUNY Orange Students	Director of CSI, HR, appropriate Administrative parties (i.e. Area AVP & VP)	3

Expected Outcomes

Outcome	Order
Increased Student Engagement and Office efficiency.	1

Assessment Methods

Method	Description	Other Method	Responsible Party
Institutional Data	Review both program and student data that is collected at the institutional level. Data can include program enrollment, retention, transfer, student GPA, etc.		Director will Receive Data from VP
Student Surveys: Satisfaction Need	Surveys can be developed internally and administered to assess student frequency, importance, need and satisfaction institution’s staff, office and services and programming.		Director of CSI, any campus surveys administered
Tracking	Usage of programs, services, participation can be tracked; demographic information may also be able to be collected.		Director of CSI will track if there is an increase in number of clubs and event attendance following hiring of new staff.

Resources

INITIAL YEAR COST:	$0.00
RECURRING COST:	$110,000.00

Equipment

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Facility

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Supply

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Staffing

Need	Cost (Initial/Recurring)	Supporting Departments
Assistant Director, CSI	$60000.00 / 60000.00	Center for Student Involvement
Coordinator, CSI	$50000.00 / 50000.00	Center for Student Involvement
TOTAL:	$0.00 / $110,000.00

Training

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Marketing

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Other

Need	Cost (Initial/Recurring)	Supporting Departments
TOTAL:	$0.00 / $0.00

Prioritization

Level 5 Level 5 Cabinet Middle States	Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office CAPE Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL CAPE Financial Aid Global Studies Governance Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Work Force Development CAPE	Initiative Title	Department
		Notes View	7	2	Rewrite job description and hire Coordinator role and Assistant Director Role $0.00 / $110,000.00	Center for Student Involvement

Prioritization Notes

Level 3

Level 3 (Student Services, VP Office)

Personnel decisions will be made outside of PIP

Assessment

Date	Department Name	Status	Cost to Date	Funding Source
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