PIP System (SUNY Orange)

Prioritization Grid 2018 - 2019

Total Prioritized Cost: $1,047,017.79 / $522,470.00

Level 4 Level 4 PBIE Committee	Level 3 Level 3 Academic Affairs and Student Services, Provost, VP Office Administration and Finance, VP Office Board of Trustees Chief Diversity Officer Institutional Advancement, VP Office President, Office of Student Services, VP Office SUNY Orange Foundation Sustainability Workforce Development, Strategy & Innovation, VP Office	Level 2 Level 2 Alumni Relations and Special Events Athletics Business Math Science and Technology, AVP Office Business Office CAPE Career and Internship Services Communications Office Enrollment Mgt and Student Financial Services, AVP Office Facilities Food Tech Grants Health Professions, AVP Office Hudson Valley Educational Consortium Human Resources, AVP Office Information Technology, CIO Office Institutional Planning Assessment and Research Lab School Learning & Student Success, AVP Office Liberal Arts, AVP Office Marketing Newburgh Campus Phi Theta Kappa Security Student Engagement and Completion, AVP Office	Level 1 Level 1 Academic Advising Academic Support Middletown Academic Support Newburgh Academic Technology Accessibility Services Admissions and Recruitment Arts and Communication Behavioral Sciences Biology Bursar Business Capital Projects Center for Student Involvement Center for Teaching and Learning Clinical Laboratory Science Computer Science and Technology Criminal Justice Cultural Affairs Custodial and Grounds Dental Hygiene Deployment & Operations Diagnostic Imaging Education Educational Opportunities Program Educational Partnerships English Enrollment Support Services Environmental Health and Safety ESL CAPE Financial Aid Global Studies Governance Honors Program HVAC Information Services & Network Infrastructure Interdisciplinary Studies Liberty Partnership Program Library Mail and Copy Services Maintenance Mathematics Movement Science Nursing Occupational Therapy Payroll Physical Therapy Records and Registration Science Engineering and Architecture Student Services - Data Management Student Services Central Student Services Newburgh Campus Student Support Initiatives Testing Center TRiO Student Support Services Unused Wellness Center Work Force Development CAPE	Initiative Title	Department
1	2			Create process improvements using technology more effectively $38,000.00 / $5,000.00	Administration and Finance, VP Office
2	3			Improve Staffing Levels within Student Servces $98,600.00 / $98,600.00	Student Services, VP Office
3	1 Notes View			CST Facilities $87,500.00 / $0.00	Academic Affairs and Student Services, Provost, VP Office
4	1	1	1	Newburgh Campus Group Visits $5,000.00 / $5,000.00	Newburgh Campus
5	1			Improve Technology to Enhance Services to Students $58,741.99 / $47,500.00	Student Services, VP Office
6	5			CAPE Enrollment/Payroll Systems Upgrade $83,000.00 / $40,000.00	Academic Affairs and Student Services, Provost, VP Office
7	6			Learning Support Library LMS $2,720.00 / $1,820.00	Academic Affairs and Student Services, Provost, VP Office
8	4			HP Educational Tech/Equipment $241,700.00 / $0.00	Academic Affairs and Student Services, Provost, VP Office
9	11			CAPE Pathways for HSE, ESL $37,950.00 / $31,750.00	Academic Affairs and Student Services, Provost, VP Office
10	4 Notes View	1	1	Accuplacer Next Generation Transition $13,020.00 / $9,000.00	Enrollment Support Services
11	2			Biology Facilities $36,500.00 / $0.00	Academic Affairs and Student Services, Provost, VP Office
12	5	4		Computer Hardware Replacement Project $120,000.00 / $120,000.00	Information Technology, CIO Office
13	3	1		Provide academic programs support for their EXTERNAL review/reviewers, as required in conducting a Program Review & SUNY. $2,500.00 / $2,500.00	Institutional Planning Assessment and Research
14	2			Expand Peer Advisor Program $9,000.00 / $9,000.00	Student Services, VP Office
15	12			Learning Support Student Success Center $26,000.00 / $75,000.00	Academic Affairs and Student Services, Provost, VP Office
16	7			Learning Support TutorTrac Kiosks $1,225.80 / $0.00	Academic Affairs and Student Services, Provost, VP Office
17	9			CAPE: Impaired Driver Program $10,000.00 / $10,000.00	Academic Affairs and Student Services, Provost, VP Office
18	7	1	1	Hire professional consultant to assist with highly competitive federal grant applications $8,000.00 / $0.00	Grants
19	8			Liberal Arts Facilities $50,060.00 / $50,000.00	Academic Affairs and Student Services, Provost, VP Office
20	10			Liberal Arts PD $0.00 / $5,000.00	Academic Affairs and Student Services, Provost, VP Office
21	3	2		Student Charging Stations $75,000.00 / $0.00	Information Technology, CIO Office
22	3			Liberal Arts Operational Costs $0.00 / $5,800.00	Academic Affairs and Student Services, Provost, VP Office
23	13			Liberal Arts Extra/Co-curricular $500.00 / $5,500.00	Academic Affairs and Student Services, Provost, VP Office
24	4			Improve grounds maintenance & snowplowing capabilities. $41,500.00 / $0.00	Administration and Finance, VP Office
25	14			Liberal Arts Partnerships $500.00 / $1,000.00	Academic Affairs and Student Services, Provost, VP Office
Notes View	1			Balance AY1819 budget based on realistic key assumptions. $0.00 / $0.00	Administration and Finance, VP Office
Notes View	2	1		Smart Identification Card $120,000.00 / $45,000.00	Information Technology, CIO Office
Notes View	4	3		Virtual Desktops for Students $90,000.00 / $90,000.00	Information Technology, CIO Office
Notes View	6	5		Implement Project Portfolio Management solution $33,000.00 / $25,000.00	Information Technology, CIO Office
Notes View	8	1	1	Install an informational monitor in the PE Building Lobby. $5,900.00 / $150.00	Athletics
		1 Notes View		CST - Newburg Networking Lab $1,100,000.00 / $0.00	Business Math Science and Technology, AVP Office
		1		Automation of Purchase Requisition Process $32,000.00 / $0.00	Business Office
	Notes View	1	1	Financial Aid Verification (Auditing) Process $30,000.00 / $30,000.00	Financial Aid
		1		Educational Technology / Equipment $241,700.00 / $0.00	Health Professions, AVP Office
		1		Purchase module for tracking of hourly employee leave accruals $3,000.00 / $3,000.00	Human Resources, AVP Office
		1		Library LMS and Membership Needs $2,720.00 / $1,820.00	Learning & Student Success, AVP Office
	Notes View	2	2	Institute funding for Student Ambassador Program $3,000.00 / $3,000.00	Admissions and Recruitment
		2	1	Create mach forms to allow students to complete and submit documents electronically. $1,000.00 / $0.00	Bursar
		2		BIOLOGY Move heads and horns collection to glass space in Rowley $500.00 / $0.00	Business Math Science and Technology, AVP Office
		2	1	Purchase of modern laboratory technology equipment to support the Medical Laboratory Technology program $44,000.00 / $2,000.00	Clinical Laboratory Science
		2		Non credit payroll as an automated process $0.00 / $0.00	Human Resources, AVP Office
		2		Tutor Trac Kiosks $1,225.80 / $0.00	Learning & Student Success, AVP Office
		3		CST - printers for computer labs $72,000.00 / $0.00	Business Math Science and Technology, AVP Office
		3		Formulate a formal Travel, Food, Credit Card, Vehicle and Procurement Policy $0.00 / $0.00	Business Office
		3		Purchase software module from ADP to track salaried employees accruals $1,500.00 / $1,500.00	Human Resources, AVP Office
		3		College-wide ePortfolio Initiative $1,000.00 / $5,000.00	Learning & Student Success, AVP Office
		4	4	Reduce outstanding accounts receivable $0.00 / $0.00	Bursar
		4		MATH Equipment for adjuncts $3,000.00 / $0.00	Business Math Science and Technology, AVP Office
		4		Purchase position requisition module $3,500.00 / $3,500.00	Human Resources, AVP Office
		4		Student Success Center $26,000.00 / $75,000.00	Learning & Student Success, AVP Office
		5	3	Increased outreach to students and parents $1,000.00 / $1,000.00	Bursar
		6		Increase interaction with Departments $0.00 / $0.00	Business Office
		7	2	Ensure IT availability to assist in required/needed projects. $0.00 / $0.00	Bursar
		Notes View	1	Hire admissions recruiter position - Full-time $65,000.00 / $65,000.00	Admissions and Recruitment
			1	Migrate electronic registration submission and payment processing functions away from CAPE Online Administrator's Interface and integrate into Banner $83,000.00 / $40,000.00	CAPE Operations
			1	Fill the vacant position of Secretary in the Center for Student Involvement $48,641.00 / $48,641.00	Center for Student Involvement
		Notes View	1	Intergrate an updated online and electronic transcript delivery service $1,500.00 / $1,500.00	Records and Registration
			1	Change seasonal (520) line into a seasonal (1040) line $10,400.00 / $10,400.00	Wellness Center
			2	Research and develop a plan to move CAPE payroll out of CAPE Online Administrator's Interface as well as integrate CAPE instructors into Banner $0.00 / $0.00	CAPE Operations
			2	Create a Graduate Intern Position for the Center for Student Involvement $10,000.00 / $10,000.00	Center for Student Involvement
			2	Attend local and regional processional conferences $500.00 / $0.00	Records and Registration
			2	Titanium sign-in terminals $614.99 / $0.00	Wellness Center
			3	Research and implement a new program model to transition CAPE ESL, HSE and other adult students for college admission $37,950.00 / $31,750.00	CAPE ESL Workforce Development / HSE
			3	Hire a part-time consulting physician to supervise the clinical work and medical charting of the nursing staff $8,400.00 / $8,400.00	Wellness Center
			4	Identify and implement an annual review of CAPE metrics, including benchmarks and potential for additional measurements $1,290.00 / $495.00	CAPE Director
			5	Implement new Impaired Driver Program curriculum $10,000.00 / $10,000.00	CAPE Driving/CASAC
			6	Develop collaboration with Admissions and Advising on High School Equivalency (HSE) and English as a Second Language (ESL) programs $0.00 / $0.00	CAPE ESL Workforce Development / HSE
			7	Research and develop the appropriate target market strategies to enhance program development. $1,000.00 / $1,000.00	CAPE Programming and Business Solutions
			8	Connect Faculty, Chairs, and other College staff with CAPE business clients and external agencies. $1,000.00 / $1,000.00	CAPE Programming and Business Solutions
			9	Review Carnegie Foundation of the Advancement of Teaching Elective Community Engagement Classification and determine appropriateness and readiness to apply for 2020 classification $1,000.00 / $0.00	CAPE Director

Prioritization Grid 2018 - 2019

Level 5

Level 4

Level 3

Level 2

Level 1